Managing 100–120 tenders every year with a lean team of just 15 people isn’t easy — especially when every tender involves coordination across vendors, departments, and documentation processes that stretch over months.
That was the challenge faced by a commercial real estate management company that handled everything from compliance checks to Capex tenders. Their team was drowning in administrative work, with no efficient way to speed things up, keep track of changes, or extract insights from previous tender data.
The Problem:Tender creation, vendor pre-qualification, and submission evaluation were all done manually. The result? |
Its Impacts:They needed a way to cut the manual work without sacrificing precision. |
|---|---|
| ❌ Tenders often took 4 to 6 months to complete | → Fewer tenders processed per year limited revenue and reach |
| ❌ Tracking changes in re-submitted proposals was time-consuming and error-prone | → Time-consuming revisions increased risk of missing key proposal updates |
| ❌ Staff were overwhelmed trying to cross-reference past tenders for consistency and accuracy | → Burnout reduced staff efficiency and led to high turnover pressure |
The AI-Powered Transformation
With Vision’s AI Assistant, the team automated most of the tendering lifecycle. Here’s how it helped:
Reference Tenders and Data Sets
Vendor Pre-Qualification
AI-Generated Rubrics
Clarification Tables
Results at a Glance
Small tenders were completed 25% faster
Large tenders were shortened by up to 12 weeks (50%)
Team members spent more time on strategic evaluations, not formatting documents
AI ensured full auditability and consistency across submissions
What This Shows
You don’t need a big team to run a growing business.
With the right AI tools, even a solo seller can offer fast service,
grow revenue, and stay competitive — without burning out.
